Should I send Overnight or Regular mail and different types of entry methods?

REVISED 12/10/18

Click here for a note about sending UPS overnight and how to ship when Monday is a Holiday (created by a fellow exhibitor)

We realize that figuring out when to send overnights when there is a Monday holiday can be confusing.  Please understand that with 2nd day express mails,  Fedex and UPS and the USPS are designed for the most part to deliver as soon as they can. It is not in the UPS or Fedex DNA to hold packages that they can deliver a day earlier. 99.999999% of the people that send 2nd day air are overjoyed at getting it delivered the next day instead.  Please do not expect that they will notice that even if you write on there not to deliver it until Tuesday.   We have received Overnight envelopes on a Monday that were not scheduled to be delivered until Tuesday.    We cannot accept them.  Please be careful sending them this way in the future unless you want to take a chance of them being delivered too early and therefore not being accepted.   Since Overnights needed to be sent Friday or Saturday when dealing with a Monday Holiday - please do not extrapolate that to mean the 2nd day can be sent Thursday unless you are willing to take the chance they will get delivered early.  If they do get delivered early in the future , it will be up to you to track your 2nd day actual delivery and contact the carrier to pick it back up and re-deliver on Tuesday.   We know it is a PIA.

*  No hand delivery in the first 24 hours of a trial for AKC first received trials and not within the first 48 hours when dealing with Westminster.  If a trial opens at 8 AM on Tuesday, you cannot hand deliver until after Wednesday at 8 AM.  If you are hand delivering, please put your entries in the black mailbox on the porch that is labeled "ENTRIES."  DO NOT RING THE DOOR BELL! This box will be checked multiple times a day. Also,  DO  NOT put in the regular USPS mailbox at the road (not legal to do that).

Once the first 24 hour period is over you can hand deliver at any time - even at a trial.

Currently the only trial that is filling right away is Westminster.

Other than the above mentioned, and because there are more trials being offered in a five state area - trials are not filling on opening day.  

Please read the notice below: 
 

Over the past few years, the United States Post Office has become increasing unreliable.  We are experiencing many more problems with mail delivery than ever before.   It is sometimes delivered to the wrong address, it is occasionally returned to sender, and lately --- it is not delivered at all. 

When sending entries to us, please contact us if you do not receive a confirmation within one week.  Do not assume that we have received it.  Do not wait until after a trial closes.

Trials are not filling as quickly as they have in the past, so there is no need to spend extra money on Overnight/Priority delivery.

However, to ensure timely delivery, entries can be sent with tracking. Overnight or two day via any provider includes tracking in the price.

When mailing anything to us, remember to check off the “No Signature Required” option and write it on the package or it will not be accepted. 
 

 

Different Types of Entry Methods.

1.  FIRST RECEIVED  (AKC or NADAC).  This is the most common method used in our area for AKC trials.  Entries cannot be received at the trial secretary's house prior to the opening date and time.  So if the Opening date is a Tuesday at 8 AM, any entries that get delivered BEFORE Tuesday of that specific trial's opening date and time will be refused.  You can mail them before that date, but the envelope with the entry cannot arrive at the door or in the mailbox before the actual opening date and time.

2.  RANDOM DRAW - (AKC):  Briefly...there is a specific "Opening Period" during which entries are accepted.  At the close of the "opening period" there is then a random draw of entries at a specified time and place.  A certain number of dogs can be given automatic entry (based on the number of rings) if the handler is volunteering to work (the choice of who these will be is up to the club).  All exhibitors should be notified within a maximum of 2 weeks (one week or less is recommended) after the drawing - letting them know if they have been accepted or not.  There is no advantage to sending entries via an over night service during the "opening period".  Please read more details in the AKC Regulations for Agility Trials

3.  POSTMARK DATE (NADAC ONLY - NOT AKC): This is variation of the random draw.  Entries are based of the Postmark date. No entry can be postmarked BEFORE the opening date or it is not a valid entry and will not be accepted.  All entries are sorted by POSTMARK DATE - not the actual delivery date.  The time of the day when it is stamped on the opening postmark date does not matter.  After allowing approximately one week for all the entries postmarked on the opening date to arrive, entries are accepted in a random order from the group postmarked with the first day or postmark opening date.  Preference is given to a limited number of volunteer workers.  If the trial does not fill with entries postmarked on the first day (the postmark opening date), then entries are randomly chosen from all entries postmarked the following day and so on until the trial fills.   So please be patient and allow time for these Postmark Date NADAC trials.  Also - it is best to get the entry envelope hand stamped at the post office so that the postmark date is legible.  There is no advantage to sending entries via an over night service for a Postmark Date Opening method trial.  There is no guarantee that entries in the same envelope will be handled together.

*  No hand delivery in the first 24 hours of a trial for AKC first received trials and not within the first 48 hours when dealing with Westminster.  If a trial opens at 8 AM on Tuesday, you cannot hand deliver until after Wednesday at 8 AM.  If you are hand delivering, please put your entries in the black mailbox on the porch that is labeled "ENTRIES."  DO NOT RING THE DOOR BELL! This box will be checked multiple times a day. Also,  DO  NOT put in the regular USPS mailbox at the road (not legal to do that).